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VENUE HIRE
The venue hire quoted is for the exclusive use of your function for the time agreed. Included in the venue hire are standard furniture and equipment and table linen. Our venue charge for a reception from 1 September 2011, is R5500. In addition to this, the chapel charge for a wedding ceremony is R1200. A breakage deposit of R2000 is also payable. This will be refunded 1 week after the wedding less any breakage costs. Price increases will apply every September.
MENU SELECTION
Our extensive menus are interchangeable to accommodate your personal requirements. Please note that all the prices are subject to change and are binding for 6 months from the time of the quotation. These prices include waitron and servicing charges, white table cloths, basic cutlery and crockery. Children 2 - 12 years will be charged 50% of the agreed adult menu price. Outside caterers are allowed in the quieter but a R55pp surcharge will apply.
BAR SERVICES
We require clients to brief us
regarding their requirements for the provision of a Full Bar,
Wine, Malt, Soft drink Bar or a Cash Bar.
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An updated list of bar prices is available on request.
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Wine orders need to be placed two / three weeks prior to a function.
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The bar will remain open as long as it is busy.
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No alcohol is allowed to be brought onto Everwood premises unless arranged with Everwood first and then a corkage fee will apply. Should alcohol be brought in, without permission, by guest or wedding party a R500 fine will apply and will be deductible off the breakage deposit.
GENERAL
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In the event of extra people arriving on the day of your wedding a R60 surcharge per person will apply.
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Everwood is, by law, a non-smoking venue. People may only smoke in the designated outdoor areas.
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No fireworks will be allowed on the Everwood property.
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Hooting and loud music will not be permitted in the driveway and parking areas.
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An overtime rate of R400 per half hour or part thereof will be charged after midnight, this will automatically be deducted from your breakage deposit.
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SET UP: set-up / deliveries to be arranged with management in advance - if no function on the Friday the venue will be available for set-up between 9:00 and 16:00 or, alternatively open for set up / deliveries on Saturday morning from 9:00.
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Rehearsal times - to be arranged in advance at no extra charge.
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Extra viewing times can be arranged for decorators, parents, photographers by appointment. Please try to use open viewing times every Saturday 10-12 pm.
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Please ensure that an acceptable level of noise is maintained during the function - patio doors / windows on northern side of the hall will be closed from 22:00 to avoid sound from travelling to the neighbours.
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Candles may not be placed directly on the linen. Everwood reserves the right to remove the candles if necessary. Candleholders should be wide enough to ensure no wax damage to the linen.
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No permanent alterations are allowed, to include nails or hooks in the walls, roof or frames. Any damage to Everwood property including linen, beyond reasonable wear and tear will be charged for accordingly. No hanging or attaching to the draping.
APPOINTMENTS AND PAYMENT REQUIREMENTS
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Bookings are secured by paying R8000 deposit.
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6 months prior to the wedding, 40% of the total is payable.
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3 months prior to the wedding, 20% of the total cost is payable.
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The balance of 40% is then payable one month before the wedding date. Final numbers, menu, decorations and specific requirements are to be confirmed by then and cannot be changed thereafter.
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No cash deposits allowed please unless paid directly to Everwood personnel.
RISK/LOSS/DAMAGES
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No paper confetti,
streamers, feathers, rice are allowed at Everwood. You are
welcome to use flower petals. If other confetti types are
used regardless of the agreement, the client will be charged
per hour for casual cleaning staff.
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Everwood shall not be held
liable for interruptions of services (water, electricity,
sanitary services). We do have a generator for the
Banqueting Hall.
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Whilst precautions
are taken to ensure the safeguarding of your belongings,
Everwood will not be liable for loss or damage to any
property whatsoever (décor props, wedding gifts, valuables,
etc). We recommend that all personal and valuable property
be removed directly after the wedding.
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Everwood shall not be held liable for any loss of any valuables from the Bridal Suite. Kindly utilize the safe provided for valuable storage. Clients are advised to keep the bridal suite locked while unattended.
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A car guard is employed
for the safe keeping of the vehicles but Everwood can not be
held liable for any loss, damage or theft of any car or valuables from within any vehicle.
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Décor and props can be
removed on the Monday following the wedding. Any items not
removed within 7 days of being placed in storage will be
discarded. Everwood does not accept liability for loss or
damage of any item during this period.
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Should the Everwood
building, surrounding gardens, décor or drapery be damaged
by the client or clients’ suppliers during the set-up or
break down operations of the function, the client shall be
held responsible and will be billed accordingly.
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Everwood, its employees or
any person employed at any wedding will not be held liable
for any loss or injury to persons, due to negligence or any
other cause whatsoever.
CANCELLATIONS
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In the event of you
canceling or rescheduling your date, after you have booked and paid, no refund will be made. Should it however,
be possible to rebook a function on this date, due to rescheduling, provided
Everwood will be generating the sales budgeted for this
date, we will be happy to refund you 50% the venue hire
paid. (Please note that it is advisable that you take out
insurance for this).
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Should you cancel the
wedding within the 3 months prior to your wedding date, a
refund will not be made and in addition to this, Everwood
reserves the right to charge the balance of the estimated
and proposed menu cost. A 10% administration fee will also
be charged.
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Everwood reserves the
right to cancel any booking forthwith and without liability
on its part in the event of any damage to, or destruction of
the venue by fire, shortage of labour, strikes, industrial
unrest, or any other cause beyond the control of Everwood,
which shall prevent it from performing its obligations. In
these circumstances every effort will be made to find an
alternative venue.
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