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VENUE HIRE
The venue hire quoted is for
exclusive use of your function for the time agreed. Included in
the venue hire are standard furniture and equipment and table
linen. Our venue charge for a reception from 1 September 09, is
R4000. In addition to this, the chapel charge for a wedding
ceremony is R1000. A breakage deposit of R2000 is also payable.
This will be refunded 1 week after the wedding less any breakage
costs. Price increases will apply every September.
MENU SELECTION
Our extensive menus are
interchangeable to accommodate your personal
requirements. Please note that all the prices are subject to
change. These prices include waitron and servicing charges,
white table cloths, basic cutlery and crockery. Children
under the age of 12 years will be charged 50% of the agreed
adult menu price, while children under the age of two years will
not be charged. Outside caterers are only allowed in the quieter
months of June and July and a R40pp surcharge will apply.
BAR SERVICES
We require clients to brief us
regarding their requirements for the provision of a Full Bar,
Wine, Malt, Soft drink Bar or a Cash Bar. A request can be made
for certain items to be excluded from the bar list.
Clients are welcome to set a
limit on the total bar expenditure for their account. In order
to maintain control of this account, we are willing to supply a
regular reconciliation of the bar account during the function.
An updated list of bar prices is available on request. Wine
orders need to be placed two / three weeks prior to a function.
The wedding reception is a
CLOSED function and not a public gathering. All guests must
have an invitation and we reserve the right to refuse admittance
or expel any persons who behave in a drunk or disorderly
fashion. Admittance is reserved to invitees only. The liquor
act (59 of 2003 gazetted in April 2004) is clear in chapter 1
(applicability section) that its terms of chapter 4 (manufacture
and sale) do not apply to private collections.
The bar will remain open as
long as it is busy.
GENERAL
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No paper confetti,
streamers, feathers, rice are allowed at Everwood. You are
welcome to use flower petals. If other confetti types are
used regardless of the agreement, the client will be charged
per hour for casual cleaning staff.
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Drink
may not be brought onto the premises. In the event that
guests are found to be drinking their own drinks in the car
park, a R500 fine will be levied. These amounts will be
deducted from the breakage deposit.
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In the
event of extra people arriving on the day of your wedding a
R60 surcharge per person will apply.
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Should
clients require the folding of your napkins completed with
detail (e.g. ribbon, raffia) supplied by the client, a fee
of R2.50 (incl VAT) per napkin will be charged.
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No
fireworks will be allowed on the Everwood property.
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No
live animals will be allowed on the Everwood property.
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Hooting and loud music will not be permitted in the drive
way and parking areas.
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Music
equipment (i.e. your DJ’s speakers etc) may not be set up
outdoors.
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An
overtime rate of R400-00 per half hour or part thereof will
be charged after midnight this will automatically be
deducted from your breakage deposit.
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SET
UP: set-up / deliveries to be arranged with management in
advance – if no function on the Friday the venue will be
available for set-up between 9:00 and 16:00 or,
alternatively open for set up / deliveries on Saturday
morning from 9:00.
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Rehearsal times – to be arranged in advance
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Extra
viewing times can be arranged for decorators, parents,
photographers by appointment
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Please
ensure that an acceptable level of noise is maintained
during the function -patio doors / windows on northern side
of the hall will be closed from 22:00 to avoid sound from
traveling to the neighbours.
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Candles may not be placed directly on the linen. Everwood
reserves the right to remove the candles if necessary.
Candleholders should be wide enough to ensure no wax damage
to the linen.
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No
permanent alterations are allowed, to include nails or hooks
in the walls, roof or frames. Any damage to Everwood
property including linen, beyond reasonable wear and tear
will be charged for accordingly. No hanging or attaching to
the draping.
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Due to
religious convictions, Everwood does not accommodate same
sex marriages.
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We
regret that we do not host weddings on Sundays.
APPOINTMENTS AND PAYMENT
REQUIREMENTS
Bookings are secured by
payment of the venue hire.
6 months prior to the wedding,
40% of the total cost is payable.
4 months prior to the wedding,
20% of the total cost is payable.
The balance is then payable in
full a month before the wedding date. Final numbers, menu,
decorations and specific requirements will also to be confirmed
by then and cannot be changed thereafter.
If there are any late
payments, unless otherwise arranged, a penalty fee of R500 will
be applicable.
No cash deposits allowed
please.
RISK/LOSS/DAMAGES
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No paper confetti,
streamers, feathers, rice are allowed at Everwood. You are
welcome to use flower petals. If other confetti types are
used regardless of the agreement, the client will be charged
per hour for casual cleaning staff.
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Everwood shall not be held
liable for interruptions of services (water, electricity,
sanitary services). We do have a generator for the
Banqueting Hall.
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Whilst every precaution
will be taken to ensure the safeguarding of your belongings,
Everwood will not be liable for loss or damage to any
property whatsoever (décor props, wedding gifts, valuables,
etc). We recommend that all personal and valuable property
be removed directly after the wedding.
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A car guard is employed
for the safe keeping of the vehicles but Everwood can not be
held liable for any loss, damage or theft of any car.
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Décor and props can be
removed on the Monday following the wedding. Any items not
removed within 7 days of being placed in storage will be
discarded. Everwood does not accept liability for loss or
damage of any item during this period.
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Should the Everwood
building, surrounding gardens, décor or drapery be damaged
by the client or clients’ suppliers during the set-up or
break down operations of the function, the client shall be
held responsible and will be billed accordingly.
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Everwood, its employees or
any person employed at any wedding will not be held liable
for any loss or injury to persons, due to negligence or any
other cause whatsoever.
CANCELLATIONS
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In the event of you
canceling or rescheduling your date, subsequent to the venue
hire being paid, no refund will be made. Should it however,
be possible to rebook a function on this date, provided
Everwood will be generating the sales budgeted for this
date, we will be happy to refund you 50% the venue hire
paid. (please note that it is advisable that you take out
insurance for this)
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Should you cancel the
wedding within the 3 months prior to your wedding date, a
refund will not be made and in addition to this, Everwood
reserves the right to charge the balance of the estimated
and proposed menu cost. A 10% administration fee will also
be charged.
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Everwood reserves the
right to cancel any booking forthwith and without liability
on its part in the event of any damage to, or destruction of
the venue by fire, shortage of labour, strikes, industrial
unrest, or any other cause beyond the control of Everwood,
which shall prevent it from performing its obligations. In
these circumstances every effort will be made to find an
alternative venue.
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